Person or group
Use a wearer name, department, class, team, or another reference the organizer can verify.
Group Shirt Ordering Guide
A successful group-shirt order starts before the quote request. Collecting the design, quantities, colors, sizes, personalization, and needed date in one verified worksheet makes the project easier to evaluate and reduces conflicting information.
Start a 12+ printed-shirt request · Request logo embroidery
1. Define the group and the purpose
Write down who the shirts are for and how they will be used. Examples include a business, school team, classroom, sports family, club, church group, reunion, fundraiser, staff event, holiday gathering, or customer order. The purpose helps determine whether a ready-made design, custom print, or logo embroidery is the clearest path.
2. Choose the correct product path
Ready-made finished shirts
Use a product from the finished graphic-tee catalog when the design works as shown. A group can order the same design or coordinate related designs.
Custom printed shirts
Use the Bulk Orders path when 12 or more printed shirts need custom artwork, a shared message, names, dates, numbers, or another group detail.
Logo embroidery
Use Logo Embroidery when a logo or identity should be stitched on polos, hats, tees, hoodies, workwear, or other supported apparel. Embroidery quote requests begin at 12 pieces.
One personalized shirt
Use InkMerge when only one shirt needs personalization or uploaded artwork.
DTF transfers
InkMerge Pro DTF products are transfers for customers with a compatible heat-press workflow. A blank shirt is not included. Read Finished Shirts vs. DTF Transfers before choosing this path.
3. Choose the artwork before collecting final sizes
Identify the design link, upload file, logo, phrase, or reference before the size list is finalized. Include any required names, numbers, dates, roles, or placement notes. Do not assume artwork can be copied from a low-resolution screenshot or a protected logo, character, celebrity, or brand.
4. Decide whether everyone needs the same shirt color
A group can use one garment color for a uniform look or coordinate several approved colors. Record the color beside each person’s size. Do not submit a size list first and add colors later in separate messages.
5. Build one verified size worksheet
Create one row for each person or size group. Include an identifier, garment color, size, quantity, personalization, and any special note. Ask each person to compare a shirt they already like with the T-Shirt Size and Measurement Guide before confirming.
For repeated sizes without personalization, quantities can be summarized—for example, five medium and eight large. For names or numbers, keep one row per customized shirt so details stay attached to the correct size.
6. State the needed date honestly
Provide the event date and the date the shirts must be in hand. A needed date is a project requirement, not a guaranteed delivery promise. Shipping services, artwork readiness, artwork review when applicable, product availability, and order details can affect feasibility. Submit the request before committing the group to an unsupported deadline.
7. Prepare artwork and brand files
Send the clearest original file available. Vector artwork is helpful for logos, while high-resolution transparent artwork is useful for print projects. Include brand colors or references when they matter. If the group does not own the artwork or have permission to use it, do not submit it.
8. Review final artwork and order details as the group’s decision maker
Choose one person to confirm spelling, artwork, placement, colors, names, numbers, quantities, and sizes. Multiple people sending separate revisions can create contradictions. When InkMerge requests an artwork review for a custom project, the decision maker should compare it with the final worksheet before confirming the project details.
9. Reconfirm the order before payment
Before completing the order, verify the final quantity, each size and color, personalization, product format, artwork placement, shipping address, and checkout information. Save the final confirmed worksheet for reference.
Reusable group-order worksheet
Keep one shared sheet and one decision maker. Use these six fields for every shirt or summarized size group, then lock the sheet before the quote or order is confirmed.
Product and color
Record the requested garment or product path plus the exact approved color.
Size
Use the size label from the selected product after the wearer checks the measurement guide.
Quantity
Enter a number for each repeated size group; keep personalized shirts on separate rows.
Personalization
Attach each name, number, role, date, or special note to the correct size and color.
Confirmed by
Record who checked the row and when, so later revisions have a clear owner.
Example completed row
- Reference
- Volunteer team
- Product and color
- Quoted navy tee
- Size
- Large
- Quantity
- 2
- Personalization
- None
- Confirmed by
- Group organizer
Add the checkpoints that match the group
The worksheet stays the same, but the organizer should add the decisions that are specific to the order context.
Staff and uniform orders
- Approved logo and permission owner
- Garment, color, and placement rules
- Wearer and size roster
- Contact for replacements or later reorders
School and fundraiser orders
- School or organization approval owner
- Participant order cutoff
- Person responsible for collecting orders and funds
- Distribution date, place, and organizer
Nonprofit and community orders
- Organization name and project purpose
- Artwork ownership or use permission
- Audience and quantity collection method
- One contact for delivery and distribution
Do not assume tax status, pricing, or delivery timing changes the quote without written confirmation.
InkMerge source and scope notes
This guide is maintained against InkMerge's current public ordering paths and policies. Check the source page that controls each decision before submitting a project:
- Bulk Orders for the current 12+ printed-shirt request fields.
- School Group Orders for school, PTA, PTO, booster-club, staff, and milestone projects.
- T-Shirt Size and Measurement Guide for collecting size decisions.
- Finished Shirts vs. DTF Transfers for product-format differences.
- Shipping Policy for current shipping terms. A requested needed date is not a delivery guarantee.
Group shirt order questions
What is the minimum for group pricing?
InkMerge’s group print and logo-embroidery quote paths begin at 12 pieces. Ready-made finished shirts and one-shirt customization have separate ordering paths.
Can a group use different sizes and colors?
Yes, when the selected product and project support them. Record every size, color, and quantity clearly in the request.
Can every shirt have a different name or number?
Include one verified row per personalized shirt. Feasibility and pricing depend on the project details submitted with the quote request.
Should several people contact InkMerge about one project?
Use one group decision maker and one complete worksheet. This reduces conflicting instructions and makes project confirmation clearer.
Does submitting a needed date guarantee delivery?
No. The date is used to evaluate the request. Final feasibility depends on the complete project, artwork review when applicable, product availability, shipping, and checkout information.